7th Annual STEM & Health Expo Vendor Guidelines

With more than 3,000 attendees and featuring the finest STEM & Health vendors in Florida – this is one event you don’t want to miss!

Expo Information & Rules
  • The expo will be held on Saturday, February 9th, 2019 from 10:00 am – 2:00 pm in the gymnasium and parking lot of River City Science Academy located at 7605 Beach Blvd. Jacksonville, FL
  • Vendor space is limited and will be given out first come, first serve by approval. We encourage you to apply as soon as possible to secure a place. Please note: turning in an application does not guarantee acceptance into the expo. Applications will be reviewed for acceptance and notification of acceptance will be given via email.
  • There is a suggested donation for booths to help cover costs of running the expo. Donations are non-refundable. Any proceeds from this event will go to STEM projects for RCSA students.
  • Vendors must notify of cancellations by February 1, 2019. A $150.00 cancellation charge will be issued for any cancellations given after February 1st, 2019.
  • Vendor areas are 10’ x 10’. All areas are assigned based on vendor category and weather requirements.
  • Vendors must remain set up until 2:00 pm on February 9th, 2019. Any vendors that leave early will be charged a $100.00 fee.
  • Areas must be set up by 9:45 am Saturday, February 9th and disassembled by 4:00 pm on Saturday, February 9th.
  • All vehicles must be moved to designated parking by 9:30 am on Saturday, February 9th.
  • Vendors needing electricity or indoor coverage must say so on their vendor application for this to be guaranteed.
  • An email indicating acceptance will be sent out no later than January 16th, 2019. Additional booth information, maps, permits, rules and regulations will sent out by January 16th, 2019.
  • Vendors supply their own tables, chairs, and small tents if outside. RCSA has a small amount of tables and chairs available that will be given out first come, first serve. Let us know on your application if you need a table or chairs.
  • All vendors must have an interactive, hands-on activity to encourage student learning.
  • Donations can be made by check or cash. Make checks payable to River City Science Academy. Donations can be mailed or dropped off to 7565 Beach Blvd. Jacksonville, FL 32216.
  • All vendors must return a signed General Release Form before setting up their area. Forms will be sent out with email of acceptance.
  • Vendors must let us know if they plan to sell any products or conduct any sign-ups.
Questions: Contact Alex Dreyer, adreyer@rivercityscience.org